How to Make a Good Powerpoint Biography TUTORIAL

How to Make a Good Powerpoint Biography

I like to think of Microsoft PowerPoint as a test of basic marketing skills. To create a passing presentation, I demand to demonstrate design skills, technical literacy, and a sense of personal way.

If the presentation has a problem (like an unintended font, a cleaved link, or unreadable text), then I've probably failed the exam.

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Even if my spoken presentation is well rehearsed, a bad visual experience tin can ruin it for the audience.

Expertise means nothing without a practiced presentation to dorsum it up. For starters, grab your collection of free PowerPoint templates beneath, and use the tips that follow to perfect your adjacent presentation.

No matter your topic, successful PowerPoints depend on three main factors: your command of PowerPoint's design tools, your attention to presentation processes, and your devotion to consistent style. Here are some simple tips to assistance you showtime mastering each of those factors, and don't forget to cheque out the boosted resources at the bottom of this mail.

How to Make a PowerPoint Slide

1. Open Microsoft PowerPoint.
2. If a page with templates doesn't automatically open, go to "File" at the top left of your screen and click "New Presentation".
3. To use a template, either click the "Design" tab or go to "File" again and click "New from Template".
4. Insert a new slide by clicking on the "Habitation" tab and then the "New Slide" button.
5. Consider what content yous desire to put on the slide, including heading, text, and imagery.
6. Keep the amount of text nether 6-8 lines (or 30 words) at a minimum of size 24 pt.
7. Add images by clicking "Insert" and clicking the "Motion-picture show" icon.
8. Add other elements past using features in the "Home" and "Insert" tabs on the pinnacle ribbon.
9. Play effectually with the layout by dragging elements around with your mouse.

How to Make a PowerPoint Presentation

A presentation is made up of multiple slides, and now that you know how to make one, you can delve deeper into PowerPoint's capabilities.

ane. Open a blank presentation once more or start from one you've already created.

If you've already created a presentation, double click the icon to open the existing file. Otherwise, open Microsoft PowerPoint, click "File" in the top left corner, and click "New Presentation." From there, you tin follow the prompts to set up a new presentation.

two. Choose a "theme" or create your own.

Microsoft offers congenital-in themes and color variations to help you pattern your slides with a cohesive look. To choose from these pre-built themes, choose the "File" tab again, select "New", cull 1 of the options, and click "Create."

Otherwise, you can utilise PowerPoint elements, your design sense, and your brand's color palette to make your own "theme."

3. Create a variety of slides for dissimilar purposes.

You don't want to present the aforementioned verbal slide, just with unlike content on it. This would bore your audience. Ensure that you create multiple variations, accommodating some of the common uses for slides. At minimum, you'll need:

• A championship slide
• An agenda or tabular array of contents slide
• A slide that introduces the speaker
• Various content slides (create different layouts because what kind of multimedia yous'll use)

iv. Use the Duplicate Slides characteristic to save you fourth dimension.

There's no reason to create these designs over and over again. Now that yous have a few to draw from, yous can only duplicate them before inputting your content. Here's how to do that:

1. On the left pane, right click the thumbnail of the slide you lot want to duplicate.
2. Choose "Duplicate Slide" from the pop-up card.

This volition automatically add a copy of this slide to the presentation. From there, yous can customize it for your needs.

5. Add transitions to your slides (optional).

Done well, transitions can add a picayune bit of movement and showmanship to your presentation. PowerPoint has several transitions built in for you lot to cull from.

To access them, select the "Transitions" tab from the tiptop ribbon. From there, you can select a transition for it to preview on your screen. To customize it further, click "Effect Options" and play with the features to discover something that suits your liking. To remove a transition, select "Transitions" and click "None."

6. Add animations to your slides (optional).

Similar transitions, animations tin can add move, reveal information, and help you underscore the points you want to hit during your spoken communication. To animate an chemical element, follow these steps:

1. Select the element you want blithe by clicking on information technology.
2. Cull "Animations" from the elevation ribbon.
3. Yous'll have the option to choose from several effects displayed in the ribbon.
4. Clicking on 1 will give you a preview.
5. To customize the animation, select "Event Options."
6. To remove an animation, click "None" in the ribbon.

Some of the ways to customize animations include:

• On Click
• With Previous
• After Previous
• Elapsing
• Delay

These draw how yous want the issue to behave, and so play around with them until yous find an effect that suits your liking.

You'll also take the option to movement animations around as you lot edit your slides with the "Reorder Blitheness" office in the top ribbon.

7. Salvage your presentation.

Click "File" and "Save", making sure to specify which folder or destination y'all want your PowerPoint to exist stored.

8. Run your presentation.

Information technology's always good to do a trial run to ensure that your slides are set up properly and your animations fire they style yous wait them to.

To present your PowerPoint, become to the "Slide Show" tab and click "Play from Start". The slide will embrace your whole screen, blocking out your desktop and PowerPoint software. This is so your audience (in this case, you for the trial run) is solely focused on the visual elements of your presentation.

9. Accelerate the slides.

When y'all're done with one slide and want to testify the adjacent in your sequence, click your mouse in presentation mode. This volition advance the slide.

PowerPoint Presentation Tips

1. Don't let PowerPoint decide how you lot employ PowerPoint.
2. Create custom slide sizes.
3. Edit your slide template design.
4. Write text with your audience in heed.
5. Make certain all of your objects are properly aligned.
6. Use "Format Menus" to ameliorate control your objects' designs.
7. Take reward of PowerPoint's shapes.
8. Create custom shapes.
9. Crop images into custom shapes.
10. Present websites within PowerPoint.
11. Endeavour Using GIFs.
12. Keep it simple.
13. Embed your font files.
14. Save your slides as JPEGs.
15. Embed multimedia.
16. Bring your own hardware.
17. Employ "Presenter View."

PowerPoint Style

1. Don't let PowerPoint decide how yous use PowerPoint.

Microsoft wanted to provide PowerPoint users with a lot of tools. But this does not mean you should use them all. Here are some key things to look out for:

• Make sure that preset PPT themes complement your needs before y'all adopt them.
• Try to get away from using Microsoft Office's default fonts, Calibri and Cambria. Using these two typefaces can make the presentation seem underwhelming.
• Professionals should never use PPT's activity sounds. (Please consider your audience higher up personal preference).
• PowerPoint makes bulleting automatic, simply ask yourself: Are bullets actually appropriate for what you need to do? Sometimes they are, but not always.
• Recent PPT defaults include a small-scale shadow on all shapes. Remove this shadow if information technology'southward non actually needed. Also, don't leave shapes in their default blue.

2. Create custom slide sizes.

While yous unremarkably can get away with the default slide size for about presentations, you may demand to adjust it for larger presentations on weirdly sized displays. If yous need to practice that, here's how.

• In the top-left corner, choose "File."
• Select "Page Setup."
• Type the height and width of the background you'd like, and click "OK."
• A dialogue box will appear. Click "OK" once again.
• Your background is resized!

Tip: Resize your slides before you lot add any objects to them or the dimensions of your objects will become skewed.

iii. Edit your slide template pattern.

Ofttimes, information technology's much easier to edit your PowerPoint template earlier yous start -- this way, you don't have design each slide past hand. Here's how you do that.

• Select "Themes" in the height navigation.
• In the far correct, click "Edit Chief," and then "Slide Master."
• Make whatever changes you like, and so click "Close Chief." All electric current and future slides in that presentation will use that template.

four. Write text with your audience in mind.

A significant part of a PowerPoint's content is text. Neat copy tin make or break your presentation, so evaluating your written work from a few different angles could make you lot seem more persuasive. Thinking about how your text is received differentiates good presenters from the best.

Typography:

Many people underestimate the influence of typeface, but choosing the correct font is important -- the perception of your font type could influence your audience's impression of yous. The right font is an opportunity to convey consistent brand personality and professionalism.

Some fonts are seen as make clean and professional, but this doesn't hateful they're dull. A common mistake is thinking your font isn't "exciting" enough, which could lead you to cull a font that distracts from your overall message.

Source: Workfront

That said, you can notwithstanding use fun and eccentric fonts -- in moderation. Offsetting a fun font or large letters with something more professional can create an engaging presentation. Above all, be sure you're consistent and then your presentation looks the same throughout each slide, then your audience doesn't get distracted by also many disparate fonts.

Source: Design Shack

5. Brand certain all of your objects are properly aligned.

Having properly aligned objects on your slide is the key to making information technology wait polished and professional. You can manually effort to line upwards your images ... only we all know how that typically works out. Y'all're trying to make sure all of your objects hang out in the middle of your slide, but when you lot elevate them there, information technology yet doesn't expect quite right. Become rid of your guessing game and let PowerPoint piece of work its magic with this trick.

How to align multiple objects:

• Select all objects by belongings down "Shift" and clicking on all of them.
• Select "Arrange" in the top options bar, and so cull "Align or Distribute."
• Choose the type of alignment you lot'd similar.

How to align objects to the slide:

• Select all objects by holding down "Shift" and clicking on all of them.
• Select "Arrange" in the top options bar, then choose "Align or Distribute."
• Select "Marshal to Slide."
• Select "Accommodate" in the top options bar once again, then cull "Align or Distribute."
• Choose the blazon of alignment you'd like.

PowerPoint Blueprint

6. Use "Format Menus" to better control your objects' designs.

Format menus allow y'all to do fine adjustments that otherwise seem impossible. To exercise this, right click on an object and select the "Format" option. Hither, you tin can fine-melody shadows, adjust shape measurements, create reflections, and much more. The card that will pop up looks like this:

Although the master options tin can exist found on PowerPoint's format toolbars, look for complete command in the format window carte du jour. Other examples of options available include:

• Adjusting text inside a shape.
• Creating a natural perspective shadow behind an object.
• Recoloring photos manually and with automated options.

7. Take advantage of PowerPoint's shapes.

Many users don't realize how flexible PowerPoint's shape tools have get. In combination with the expanded format options released by Microsoft in 2010, the potential for practiced pattern with shapes is readily available. PowerPoint provides the user with a bunch of great shape options beyond the traditional rectangle, oval, and rounded rectangle patterns, unlike fifty-fifty professional person design programs like Adobe Creative Suite or Quark.

Today's shapes include a highly functional Smart Shapes function, which enables you to create diagrams and catamenia charts in no time. These tools are especially valuable when y'all consider that PowerPoint is a visual medium. Paragraphing and bullet lists are boring -- you can use shapes to help express your bulletin more clearly.

eight. Create custom shapes.

When you lot create a shape, right click and press "Edit Points." By editing points, yous tin create custom shapes that fit your specific demand. For instance, y'all can reshape arrows to fit the dimensions you like.

Another choice is to combine ii shapes together. When selecting two shapes, right-click and become to the "Grouping" sub-menu to see a variety of options.

• Combine creates a custom shape that has overlapping portions of the two previous shapes cut out.
• Union makes one completely merged shape.
• Intersect builds a shape of only the overlapping sections of the 2 previous shapes.
• Subtract cuts out the overlapping portion of i shape from the other.

Past using these tools rather than trying to edit points precisely, you can create accurately measured custom shapes.

9. Crop images into custom shapes.

Besides creating custom shapes in your presentation, you can too utilise PowerPoint to ingather existing images into new shapes. Hither's how you do that:

• Click on the image and select "Format" in the options bar.
• Cull "Crop," and so "Mask to Shape," and then choose your desired shape. Ta-da! Custom-shaped photos.

Learn more about creating images for your marketing channels in the video beneath.

10. Present websites within PowerPoint.

Tradition says that if you want to testify a website in a PowerPoint, you should simply create link to the page and prompt a browser to open up. For PC users, there's a better option.

Third party software that integrates fully into PowerPoint's developer tab can be used to embed a website straight into your PowerPoint using a normal HTML iframe. Ane of the best tools is LiveWeb, a third-political party software developed independently.

By using LiveWeb, y'all don't have to interrupt your PowerPoint, and your presentation will remain fluid and natural. Whether you lot embed a whole webpage or just a YouTube video, this can be a high-quality third political party comeback.

Unfortunately, Mac users don't have a similar option. Agood second choice is to have screen shots of the website, link in through a browser, or embed media (such as a YouTube video) by downloading it directly to your computer.

xi. Try Using GIFs.

GIFs are looped animated images used to communicate a mood, idea, data, and much more than. Users add together GIFs to Powerpoints to be funny or speedily demo a procedure. It'due south piece of cake to add GIFs to your slides. To do and then, just follow these steps:

• Download and save the GIF you want.
• Go to the slide you desire the GIF on.
• Get to the "Abode" tab, and click either "Insert" or "Film".
• From the "Picture" drop-downwards menu, choose "Picture from File".
• Navigate to where you saved your GIF and select information technology. Then, choose "Insert".
• To play the animated GIF, click the "Slide Show" tab and and then "Play from Current Slide".

PowerPoint Procedure

12. Proceed it simple.

PowerPoint is an splendid tool to support your presentation with visual information, graphics, and supplemental points. This means  that your powerpoint should non be your entire presentation. Your slides -- no matter how creative and beautiful -- shouldn't be the star of the show. Go on your text and images articulate and concise, using them only to supplement your message and authority.

If your slides have dense and cluttered information, it will both distract your audition and make information technology much more than likely that y'all volition lose their attention. Nothing in your slides should exist superfluous! Keep your presentation persuasive by keeping it clean. In that location are a few ways to practice this:

• Limit bullet points and text.
• Avoid paragraphs and long quotes.
• Maintain "white space" or "negative space".
• Keep percentages, graphs, and information super basic.

xiii. Embed your font files.

One abiding trouble presenters have with PowerPoint is that fonts seem to alter when presenters move from 1 computer to another. In reality, the fonts are not changing -- the presentation computer just doesn't have the same font files installed. If yous're using a PC and presenting on a PC, then there is a shine work around for this issue. (When you involve Mac systems, the solution is a chip rougher. Run across Tip #11.)

Here's the play tricks: When you save your PowerPoint file (merely on a PC), you should click Save Options in the "Salve As …" dialog window. So, select the "Embed TrueType fonts" cheque box and press "OK." Now, your presentation will proceed the font file and your fonts will non change when you motility computers (unless you give your presentation on a Mac).

14. Save your slides as JPEGs.

In PowerPoint for Mac 2011, there is no pick to embed fonts within the presentation. So unless yous use ubiquitous typefaces like Arial or Tahoma, your PPT is likely going to run into font changeson unlike computers.

The most certain way of fugitive this is by saving your final presentation as JPEGs, so inserting these JPEGs onto your slides. On a Mac, users can easily drag and driblet the JPEGs into PPT with fast load time. If you exercise non utilise actions in your presentation, then this option works especially well.

If y'all want your presentation to appear "animated," you'll demand to do a fiddling tinkering. All you demand to exercise is save JPEGs of each "frame" of the animation. So, in your terminal presentation, you lot'll merely display those JPEGs in the order y'all'd similar the blitheness to announced. While you'll technically have several new slides in identify of 1 original one, your audience won't know the difference.

An important consideration: If your PPT includes a lot of JPEGs, and so the file size will increment.

15. Embed multimedia.

PowerPoint allows yous to either link to video/audio files externally or to embed the media directly in your presentation. You should embed these files if you can, just if you use a Mac, you cannot actually embed the video (see note below). For PCs, 2 great reasons for embedding are:

• Embedding allows you to play media directly in your presentation. It will expect much more professional than switching between windows.
• Embedding likewise means that the file stays inside the PowerPoint presentation, so it should play normally without extra work (except on a Mac).

Note: Mac Bone users of PowerPoint should exist extra careful about using multimedia files.

If you use PowerPoint for Mac, so you will always need to bring the video and/or audio file with you in the same binder equally the PowerPoint presentation. It's all-time to simply insert video or audio files once the presentation and the containing folder have been saved on a portable drive in their permanent folder. Besides, if the presentation volition be played on a Windows estimator, then Mac users need to make certain their multimedia files are in WMV format. This tip gets a chip complicated, then if you want to apply PowerPoint effectively, consider using the same operating arrangement for designing andpresenting, no affair what.

16. Bring your own hardware.

Between operating systems, PowerPoint is still a chip jumpy. Even between differing PPT versions, things can change. One manner to set these problems is to make certain that you have the right hardware -- then just bring along your own laptop when yous're presenting.

17. Use "Presenter View."

In most presentation situations, there will exist both a presenter's screen and the primary projected display for your presentation. PowerPoint has a dandy tool chosen Presenter View, which tin can be found in the "Slide Testify" tab of PowerPoint 2010 (or 2011 for Mac). Included in the Presenter View is an surface area for notes, a timer/clock, and a presentation display.

For many presenters, this tool tin can assistance unify their spoken presentation and their visual assist. You never want to make the PowerPoint seem like a stack of notes that you use a crutch. Use the Presenter View option to help create a more natural presentation.

Pro Tip: At the commencement of the presentation, yous should also hit CTRL + H to make the cursor disappear. Hitting the "A" key will bring it dorsum if you demand it!

With manner, design, and presentation processes under your belt, yous can do a lot more with PowerPoint than simply presentations for your clients. PowerPoint and similar slide applications are flexible tools that should not be forgotten. With a great template, y'all tin be on your way to creating presentations that wow your audition.

Editor'southward note: This post was originally published in Baronial 2019 and has been updated for comprehensiveness.

Originally published Sep x, 2020 5:30:00 PM, updated Baronial 25 2021

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How to Make a Good Powerpoint Biography TUTORIAL

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